Executive Assistant To Group Ceo

The EA to the Group Chief Executive Officer role provides support to London Stock Exchange Group Group CEO to enable him to be effective in his day-to-day activities and responsibilities. Services include: diary management and meeting co-ordination, fielding communications such as phone calls and e-mails, arranging business travel, maintaining records and files, and providing support on tools, systems and procedures.

Key Responsibilities

• Onsite and remote support for the Group CEO, in a hybrid working environment, usually 3 to 4 days per week in the office, or as often as the role requires

• Standard and complex diary management, supporting one of the global business functions within LSEG

• Complex inbox management on behalf of the Group CEO

• Using strategic thinking to make connections across the business, internally and externally to pre-empt CEO requirements
• Collation of briefing papers, reports and presentations
• Preparations of Presentations and Papers – Transitioning of content provided by Senior Leaders into visually impactful, accurate and free from typological errors, presentations and papers
• Provision of administrative and organisational support
• Dealing with incoming communication, correspondence on behalf of the Group CEO
• Building and maintaining strong working relationships both internally and with clients and other key contacts at all levels;

Role reports to Chief of Staff to the Group CEO whilst providing 121 support for the Group CEO.

Working closely with the second EA in the Group CEO Office, and Admin Support based remotely:

• Managing the expense processes including raising claims. Supporting procurement processes such as creating POs, setting up suppliers and acting as a delegate on the expense system
• Assisting with the co-ordination of Townhalls, Roadshows and offsite events
• Meeting and greeting visitors at all levels of seniority;
• Arranging complex, multi sector travel itineraries and accommodation in conjunction with the in-house travel team ensuring compliance with internal policies;
• Ensuring appropriate security measures are in place for travel in high risk areas;
• Keeping Executives compliance records updated, with gifts/entertainment etc;

Candidate Background

• Experience of supporting a C-suite / Senior Executive in financial services highly desirable
• A good understanding of the cadence and responsibilities associated with a FTSE50 listed company as well as understanding listed company Board commitments
• Total trust and respect, given the confidential and sensitive nature of related activities and programmes
• Degree Educated preferred
• Experience of a financial services company or other Intense or fast-moving environment;
• Polished & professional. Communication & organisational skills are key;

Key Skills

• Ability to build and maintain relationships up to all levels both internally and externally;
• Highly organised and able to prioritise effectively with minimal supervision;
• Excellent communication and influencing skills;
• Adept at managing a complex inbox as well as your own
• A strategic mindset with the ability to make connections and pre-empt requirements
• Resilience, tenacity and tact;
• Able to liaise effectively at all levels of the organisation;
• Able to act as a credible representative for the executive;
• Excellent MS Office and MS Teams skills;
• Excellent skills in using presentation and document creation applications such as MS PowerPoint and MS Word
• Ability to work independently with minimal supervision;
• Sound literacy and numerical skills;
• Ability to think on feet and to react quickly to problems and solve them; and
• Flexibility, discretion and ability to respect confidentiality at all times;
• Appetite for hard work and dedication to work hours required of the role.
• Calm demeanour and able to function well under pressure;
• Team player with excellence in collaboration across a matrixed environment;